Communication is how we build and maintain relationships, not only in our personal lives but also in the workplace with coworkers, partners, and clients which contribute to the company culture and overall growth. And most importantly not everyone communicates in the same way!
How many times have you heard this as an explanation for unfinished tasks, or a lack of teamwork?. Ineffective communication is always one of the top concerns in any organization(1).
So, what does it mean for you?
As a result, projects are not finished before deadlines. It is burdensome to get started. Ideas are not discussed thoroughly on the go. Employees don’t contribute as much time and effort as you expect them to. Conflicts between team members take place every now and then. And so on..
From corporate reports to employee engagement, a lot of responsibility falls on the shoulders of an organization’s internal communications strategy(2). It’s the keystone of any successful business – and it’s something that many businesses are struggling with.
Improvising and streamlining communication at work can be time-consuming and frustrating without the right strategy and tools in place that is committed to the common objectives.
In this article, we will explore the top 3 strategies to build effective organizational communication.
Effective Organizational Communication Strategies
The results which we want to drive through effective communication are to maintain a positive workplace ambiance, increase productivity, and greater innovation.
1. Make the Vision and Mission for Employees
First and foremost is to make the vision and mission clear by taking time to explain the company’s core values and mission, regardless as part of corporate training or as a regular reminder to employees. When employees are consolidated in their understanding of the company goals and objectives, they will be able to communicate better(3) with one another more effectively. And that’s the kind of team that makes a company successful in all aspects.
2. Create an Open Door Policy
When you create an open communication environment, team members aren’t afraid to speak up, take accountability if something goes wrong, thinking and suggesting out-of-the-box ideas, and be honest about what’s working and what’s not working to ensure everybody is on the same track. It also helps in increasing the employee retention rate(4).
It doesn’t matter if you have just a few team members or a quickly growing staff, there are always, ways to be intentional about creating a judgment-free environment that encourages free-flowing conversation and drives positive work culture.
Here are a few samples of an open-door policy(5):
- Encouraging two-way feedbacks as early as possible—even at the time of the onboarding process.
- Setting up monthly 1:1’s and taking regular employee surveys(6)
- Clarity of responsibilities, ideas, brainstorming, and giving honest and constructive feedback.
- Asking for specific feedback—and being receptive for the same.
3. Use a Team Communication App
What is the reason for their popularity of team communication apps in the modern workspace? And more importantly, which app is right for your business?
Imagine this scenario as you were talking to John, one day and he posted a link to a really great resource that you need to finish your task. But you don’t remember the name of the website and where was it sent (Skype? Facebook Messenger? Viber? Email? Linkedin? ), and whether it was actually John! Ugh…..
It became difficult and time-consuming to keep track of emails, and Skype conversations(7), text or Slack messages(8), and other places in which people chatted with each other. I am pretty sure that you searched your email inbox to find that one piece of information you needed. Probably, yes, right!
Team communication app makes it dead simple as it can be accessed anywhere and easy-to-use. Hashdone, a free team collaboration app offers secured and safe communication within the organization and helps stay productive without worrying about all the tasks and deadlines.
Unlike other team collaboration(9) apps, Hashdone is a 100% free forever powerful app that accommodates unlimited users and data storage. If you are looking for one single space to manage your team tasks and communication then, Hashdone enables you with features like 1:1 and group chat, Task management, File sharing, Appreciate and sharing milestones on the news feed, and stay productive all day, all week, all year.
Overall team productivity increases when companies have an effective communication strategy in place. Including best communications strategies that foster open communication and collaboration, you can build an organization full of employees who are engaged, efficient, innovative, more productive, and get the work done easily together.